Document and content lifecycle management
Keep your content reviewed, approved and up to date
From technical documentation and policies to project deliverables and design work, content needs the right reviews and approvals before it’s ready to share.
AppFox helps teams run reviews and approvals in Confluence, monday.com and Miro, and manage the full document lifecycle in Confluence.
For documentation teams, content owners and anyone who reviews or approves work in Confluence, monday.com or Miro.
Keep content moving without losing track of what matters
As content changes, so do the people responsible for reviewing, approving and maintaining it. Without a clear process, teams can spend more time chasing decisions, checking document status and finding the right version than improving the content itself.
Whether you’re managing technical documentation, internal policies or project deliverables, the same three things help keep work on track.
Effective content management relies on:
Clear content status
Know what’s being drafted, reviewed or approved, so teams can see which content is ready to use and where action is still needed.
Consistent reviews and approvals
Involve the right people, capture their decisions and make it clear what needs to happen before work can move forward.
Content that stays up to date
Keep important documentation under review as information changes, with clear processes for updating, replacing or retiring outdated content.
Manage the content lifecycle with the right AppFox tools
Some teams need a structured process for managing documents from draft to publication. Others need a simpler way to review and approve work. AppFox offers four applications that cover both today, with a fifth on the way, so you can add the right controls to the platforms your teams already use.
Workflows for Miro
Bring structure to reviews and approvals in Miro.
Track work as it moves through review and approval, on an entire board or individual frames. Use ready-made workflows, keep approval status visible and capture feedback and decisions as teams develop their ideas.
Workflows for Confluence
Manage the complete document lifecycle in Confluence.
Build tailored workflows to take documents through drafting, review and approval. Control official versions, publish approved content and automate review dates, expiry and archiving to keep important documentation current.
Approvals for Confluence
Get clear sign-off on Confluence content.
Request approvals for entire pages or individual sections, track reviewer decisions and keep a full approval history. Set expiry and reapproval requirements to keep approved content current, without building a full document workflow.
Coming in 2027
OneApproval
Bring document approvals together across platforms.
We’re taking document approvals beyond Confluence. OneApproval is being developed to let teams request and review approvals directly in Word and Confluence, with one place to track progress and see who approved what, when and on which version.
Approvals for monday.com
Keep reviews and approvals moving in monday.com.
Request single or multi-stage approvals for tasks, projects and content directly on your monday.com boards. Use reusable approval templates, automate notifications and keep decisions and feedback in one place.
Together, these applications help you bring structure and accountability to content reviews and approvals, in the tools your teams already use.
Manage documentation from first draft to publication
Imagine you’re running a technical documentation team. Your writers keep a large set of Confluence pages up to date, and every change needs editorial and technical review before customers see it.
Managing a document doesn’t end when it’s written. It has to be checked by the right people, approved for use and kept current as information changes.
Here’s how Workflows for Confluence can help.
1. Prepare content for review
Create or update documentation in Confluence and apply a Workflows for Confluence workflow that reflects your team’s review process. Give each document a clear status, so contributors know when it’s ready for the next stage.
2. Get the right approvals
Send the document through editorial and technical reviews, with the right people responsible for each approval. Keep progress and decisions visible in Confluence, without coordinating everything through Jira tickets or email.
3. Publish approved content
Once the reviews are complete, create an official version and publish the approved content to the right Confluence space. Work in progress stays separate from the documentation people rely on.
4. Keep documentation current
Set review and expiry dates so important pages don’t get forgotten. Send content back for review when it needs updating, and archive documents when they’re no longer needed.
The outcome
Documentation that moves through a clear, repeatable process, with less manual coordination.
Make content management easier for everyone involved
Document management works better when authors, reviewers and content owners all know what needs to happen next.
AppFox gives each of them a clearer view of where content stands and what they’re responsible for, in the tools they already use.
Reduce manual follow-up
Spend less time chasing approvals, checking statuses and coordinating routine review tasks.
Improve accountability
See who needs to review content, what decisions have been made and where work is waiting.
Support better collaboration
Give different teams a consistent way to contribute feedback and approve work, without losing track of progress.
Build confidence in shared content
Help people identify approved documentation and reduce the risk of relying on content that should have been updated or retired.
Better document management, backed by real customer experience
AppFox helps teams manage how content is reviewed, approved and maintained in the tools they already use.
Our applications are designed to bring more structure to document processes while reducing the manual coordination involved in running them.
BetterBe
Workflows for Confluence
How BetterBe turned documentation reviews from weeks into days
Replacing Jira-ticket reviews with a clear publishing process
BetterBe’s technical documentation team manages hundreds of Confluence pages. Reviews and approvals were coordinated through Jira tickets, and as the business grew, tracking changes and getting content ready for customers became increasingly difficult.
With Workflows for Confluence, BetterBe introduced a structured process for drafting, editorial review, technical approval and publishing. Contributors work in Confluence, editors can see which documents need attention, and the team spends more time improving its documentation and less time coordinating it.
“It saves me time and makes my editing job easier… it’s turned weeks into days.”
Our commitment to information security is supported by documented security controls and independent assurance.
Security certifications and assurance reports are held by Automation Consultants, AppFox’s parent company.
Frequently asked questions
How can AppFox help us manage the full document lifecycle in Confluence?
Workflows for Confluence lets you create tailored review and approval processes, control official document versions, publish approved content and automate activities such as content expiry and archiving.
It helps teams manage documentation from draft through publication and ongoing maintenance.
What's the difference between Workflows for Confluence and Approvals for Confluence?
Workflows for Confluence is designed for teams that need broader document lifecycle management, including custom workflows, publishing, versioning and automated actions.
Approvals for Confluence focuses on simpler page and section-level sign-offs, approval records and reapproval processes.
Can we manage approvals in monday.com and Miro too?
Yes. Approvals for monday.com supports structured reviews and approvals for tasks, projects and content managed on monday.com boards.
Workflows for Miro helps teams track progress and manage reviews and approvals on whole boards or individual frames.
These apps focus on approval and workflow management within their own platforms, rather than offering the full Confluence document lifecycle.
What is OneApproval?
OneApproval is AppFox’s upcoming document approval system, designed to bring a consistent approval experience to Microsoft Word and Confluence.
It will help teams request and give approvals alongside their documents, while tracking progress and approval history across supported platforms from a central dashboard. Learn about OneApproval.
Do we need all the AppFox apps to manage our content?
No. The right app depends on where your content lives and how your team needs to manage it. Some teams need full document lifecycle controls in Confluence, while others need structured review and approval processes in their existing work management tools.
We can help you work out which apps fit your processes.
Bring more clarity to how your team manages content
Whether you’re improving document reviews, managing publishing and expiry, or introducing consistent approval processes, AppFox can help.
Book a demo and show us how your team manages content today. We’ll walk you through the relevant apps and help you find an approach that fits your platforms, people and processes.
Prefer to explore on your own? Try Workflows for Confluence on the Atlassian Marketplace.