Workflows for Confluence
The all-in-one document lifecycle management tool for Confluence
Don’t settle for a one-size-fits-all approach to managing documents in Confluence. Build unique, custom workflows with approvals and publishing controls so that work gets done the right way.
Transforming document management in Confluence for over 1,000 businesses worldwide
USE CASES
Document management made easy in Confluence
Bespoke review and approval processes
Ensure content is reviewed and approved by the right people.
Automated document expiration
Keep content up to date and accurate with automated expirations.
Quality Management System (QMS) workflows
Manage documents in line with regulatory standards.
BENEFITS
Get work done the right way with the all-in-one document management solution for Confluence
Workflow builder
Build and customize workflows for any document, project or team
Bring a more consistent, structured way of working to your documents in Confluence. Create simple or complex workflows in minutes using the no-code, drag-and-drop workflow builder and easily customize them to meet unique needs or process requirements.
Custom approval process
Get documents approved by the right people at the right time
Empower your teams to create high-quality content and share it with peace of mind. With Workflows, you can setup single or multi-stage approval processes to ensure documents are reviewed by the right people, at the right time – with a full audit history for compliance.
Trigger-based actions
Save valuable time and automate repetitive tasks with trigger-based actions
Boost the efficiency of your document management process in Confluence by automating manual tasks. From chasing approvers on email or Slack, to adjusting page permissions during the review process, Workflows’ automated actions will save you heaps of time.
Workflow statuses
Turn chaos into clarity. Track the progress of every document from start to finish
Easily view the progress of any document with visible workflow statuses at the top of the page. For the full picture across Confluence, the integrated Workflows Search will give you visibility of any page using Workflows in your Confluence instance.
DOCUMENT MANAGEMENT MADE EASY
Get work done the right way in Confluence
Whether you are using Confluence as a company knowledge hub or building marketing plans for your next breakthrough product, Workflows gives you the tools needed to get work done the right way.
Manage any document through its entire lifecycle with tailor-made, fully customizable workflows.
POPULAR FEATURES
Manage your documents the right way in Confluence with an array of customizable features
Drag-and-drop Workflow Builder
Build workflows for any document, project, or team in minutes
Create simple or complex workflows in minutes with the intuitive, no-code, drag-and-drop workflow builder. It’s easy to use and quick to master.
Custom Approval processes
Get documents approved by the right people at the right time
Need a single or multi-stage approval process for your documents? No problem! Setup the review and approval process your business needs and Workflows will take care of the rest.
Built-in Publishing controls
Publish documents to different locations in Confluence, automatically
Want to automatically publish your Confluence pages to another Space once approved? Easy peasy! Use Workflows’ built-in publishing feature to control when, where, and how content is published during a workflow.
Workflow Metadata
Enhance your Confluence pages with a selection of workflow metadata
Choose from a range of workflow metadata macros to ensure your Confluence pages contain all the essential information needed.
Automatically assign workflows
Apply workflows to pages using Confluence Query Language (CQL)
Take your document management processes to the next level in Confluence. With Workflows, you can automatically apply workflows to newly created or existing Confluence pages using CQL (e.g. label = design-team)
RESOURCES
Take document management to the next level in Confluence
GUIDE
How to use Confluence for document management
Confluence is one of the best knowledge management solutions on the market, but how can you transform it into a fully fledged document management system?
ARTICLE
Transform the document management process in Confluence
Bring your business processes and procedures to Confluence in a way that improves compliance without hindering the ability for teams to collaborate.
USE CASES
Popular use cases: Workflows for Confluence
Workflows for Confluence is an all-in-one document management solution that supports a wide range of business critical use cases. Let’s explore them in detail.
Why use Workflows for Confluence?
Work your way in Confluence
Don’t be constrained to a single-way of working. Build as many workflows as you need and easily customize them to meet the needs of your different projects, documents, and teams.
Efficient reviews and approvals
Get the help you need, whenever you need it
Frequently Asked Questions
There are two ways to install Workflows for Confluence in two ways.
First, you can click Try it free on the Atlassian Marketplace listing and follow the prompts.
Secondly, you can search for Workflows for Confluence within your Confluence application itself. Navigate to the Apps menu and then click through to Find new apps to begin the process.
You can get a free 30-day trial of Workflows for Confluence through the Atlassian Marketplace. After the 30-day trial has expired you will be required to purchase a subscription to continue using the app.
For more details please refer to the FAQs on our Atlassian Marketplace listing.
There is an extensive range of user guides available to help you use all of the features in Workflows for Confluence. However, if you have any questions and cannot find answers in the user guides, please reach out to our Customer Support team who will be happy to help.
Are you ready to transform document management in your Confluence?
Get a free 30-day trial through the Atlassian Marketplace or book a demo with our expert team to see Workflows in action.
