Workflows for Confluence
The all-in-one document lifecycle management tool for Confluence
Don’t settle for a one-size-fits-all approach to managing documents in Confluence. Build unique, custom workflows with approvals and publishing controls so that work gets done the right way.
Transforming document management in Confluence for over 900 customers worldwide
USE CASES
Tailor your document management processes in Confluence
End-to-end document control for pages
Create, manage and share documents with total control.
Quality Management System (QMS) workflows
Manage documents in line with regulatory standards.
BENEFITS
All-in-one document lifecycle management for Confluence
Workflow builder
Create custom workflows for any document, project or team
Bring a more consistent, structured way of working to your documents in Confluence. Create simple or complex workflows in minutes using the no-code, drag-and-drop workflow builder and easily customize them to meet unique needs or process requirements.
Custom approval process
Ensure content is reviewed and approved the right way
Empower your teams to create high-quality content and share it with peace of mind. With Workflows, you can setup single or multi-stage approval processes to ensure documents are reviewed by the right people, at the right time – with a full audit history for compliance.
Trigger-based actions
Supercharge your workflows with time-saving automation
Boost the efficiency of your document management process in Confluence by automating manual tasks. From chasing approvers on email or Slack, to adjusting page permissions during the review process, Workflows’ automated actions will save you heaps of time.
Workflow statuses
Give everyone clarity on progress – from start to finish
Easily view the progress of any document with visible workflow statuses at the top of the page. For the full picture across Confluence, the integrated Workflows Search will give you visibility of any page using Workflows in your Confluence instance.
Don’t just take our word for it
This app is excellent. Its workflow designer is flexible, and the ability to automatically apply workflows to confluence documents based on CQL queries, and restrict who can and cannot modify workflows is fantastic.
Lucas Martin
Atlassian Marketplace
Don’t just take our word for it
In my opinion the best workflow engine for Confluence cloud. The support and developers are really fast and product ideas I had, were being included to the upcoming releases. Very good interaction with the customer!
Lars Swart
Atlassian Marketplace
Don’t just take our word for it
The best approval app on Confluence. We did have some issues but their support and development team had it all resolved within a few days.
Charlie
Atlassian Marketplace
POPULAR FEATURES
Packed with powerful features you'll love
Drag-and-drop Workflow Builder
Build workflows for any document, project, or team in minutes
Create simple or complex workflows in minutes with the intuitive, no-code, drag-and-drop workflow builder. It’s easy to use and quick to master.
Custom Approval processes
Get documents approved by the right people at the right time
Need a single or multi-stage approval process for your documents? No problem! Setup the review and approval process your business needs and Workflows will take care of the rest.
Built-in Publishing controls
Publish documents to different locations in Confluence, automatically
Want to automatically publish your Confluence pages to another Space once approved? Easy peasy! Use Workflows’ built-in publishing feature to control when, where, and how content is published during a workflow.
Workflow Metadata
Enhance your Confluence pages with a selection of workflow metadata
Choose from a range of workflow metadata macros to ensure your Confluence pages contain all the essential information needed.
Automatically assign workflows
Apply workflows to pages using Confluence Query Language (CQL)
Take your document management processes to the next level in Confluence. With Workflows, you can automatically apply workflows to newly created or existing Confluence pages using CQL (e.g. label = design-team)
RESOURCES
Valuable resources to help streamline Jira administration
FREE CHECKLIST
Jira Cloud Site Audit Checklist
Audit your entire Jira Cloud site with ease using a step-by-step guide built by experienced Jira admins.
GUIDE
Preparing for a Jira Cloud migration
Avoid the common pitfalls when preparing for a Jira Cloud migration and ensure you achieve success with this complete guide.
GUIDE
Custom Field Merging
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Why use Workflows for Confluence?
- Customizable
- Multi-stage Approvals
- Improve Quality
- Process Compliance
Work your way in Confluence
Don’t be constrained to a single-way of working. Build as many workflows as you need and easily customize them to meet the needs of your different projects, documents, and teams.
Efficient reviews and approvals
Get the help you need, whenever you need it
Help Center
Learn how to use Workflows for Confluence to its full potential with our user guides and Customer Support team.
Video Tutorials
Get a step-by-step walkthrough of the features in Workflows for Confluence so you can hit the ground running and become the expert on your team.
Frequently Asked Questions
There are two ways to install Workflows for Confluence in two ways.
First, you can click Try it free on the Atlassian Marketplace listing and follow the prompts.
Secondly, you can search for Workflows for Confluence within your Confluence application itself. Navigate to the Apps menu and then click through to Find new apps to begin the process.
You can get a free 30-day trial of Workflows for Confluence through the Atlassian Marketplace. After the 30-day trial has expired you will be required to purchase a subscription to continue using the app.
For more details please refer to the FAQs on our Atlassian Marketplace listing.
There is an extensive range of user guides available to help you use all of the features in Workflows for Confluence. However, if you have any questions and cannot find answers in the user guides, please reach out to our Customer Support team who will be happy to help.
Ready to build your own custom document workflows?
Get a free 30-day trial through the Atlassian Marketplace or book a demo with our expert team to see Workflows in action.